Tips for Optimizing Corporate Travel Management with Onfly

Managing corporate travel can be a challenging task, especially in companies with a high demand for employee travel. To ensure the process is efficient, cost-effective, and hassle-free, using a platform like Onfly can make all the difference. Onfly offers a range of features and functionalities to make corporate travel management more practical, controlled, and strategic.

Here are some essential tips for optimizing corporate travel management using Onfly:

1. Define Clear Travel Policies

Before you start using Onfly, it’s essential for your company to have well-defined travel policies. Set limits on spending, preferences for flights and accommodations, and rules for transportation and reimbursements. Once these policies are established, you can configure Onfly to ensure all travel is compliant. This helps reduce unnecessary costs and ensures all employees follow the same guidelines.Tip: Use Onfly’s “travel approval” features to ensure that all reservations are reviewed before they are finalized. This provides more control over the budget and helps avoid unexpected expenses.

1. Centralize the Booking Process

One of the biggest advantages of using Onfly is the centralization of bookings. Instead of dealing with multiple systems or suppliers to book flights, hotels, and transport, Onfly brings everything into a single platform. This simplifies the process and prevents employees from seeking alternatives outside the company’s travel policy.Tip: Encourage your employees to use the platform for all bookings, ensuring that all transactions are recorded and easily monitored.

1. Monitor Costs in Real-Time

With Onfly, you can track travel costs in real-time. The platform provides detailed and up-to-date reports on all travel expenses, including transportation, meals, and accommodations. This allows managers to have constant visibility over budgets and make quick decisions to avoid overspending.Tip: Use real-time reports to identify spending patterns and potential savings opportunities, such as choosing cheaper transportation or accommodation options.

1. Automate Travel Approvals

Automating the travel approval process is an effective way to streamline management. Onfly allows you to set approval rules based on the company’s budget or preferences. This avoids the need for managers to manually review each request, making the process faster and error-free.Tip: Configure the platform to automatically approve bookings within predefined spending limits, making the routine more efficient for everyone involved.

1. Offer Flexibility for Employees

While compliance with company policies is crucial, it’s also important to offer employees flexibility in choosing options that meet their personal and professional needs. Onfly allows employees to select from various flight, hotel, and transportation options within the company’s established guidelines.Tip: Allow employees to choose their travel preferences within a set price range, ensuring they feel more comfortable and motivated while fulfilling their responsibilities.

1. Simplify Expense Reimbursement

Onfly can also help streamline the expense reimbursement process. Instead of dealing with physical receipts and manual processes, employees can easily record their expenses in the platform, and managers can approve or reject them quickly and without complications.Tip: Use Onfly’s integrated reimbursement feature to simplify the submission and approval of expenses, speeding up the process and avoiding data entry errors.

1. Invest in Sustainable Corporate Travel

Companies are increasingly focused on adopting sustainable practices in all areas, including corporate travel. Onfly offers the possibility to choose transportation and accommodation options that meet eco-friendly criteria, helping your company reduce its carbon footprint associated with travel.Tip: When planning trips, choose more sustainable transportation options, such as direct flights or accommodations with green practices, contributing to your company’s environmental responsibility.

1. Provide 24/7 Support to Employees During Travel

Unexpected events can happen during corporate travel, so it’s essential to ensure your employees have continuous support while on the move. Onfly offers 24/7 support to resolve issues related to bookings, flight changes, or any other unexpected situation that may arise.Tip: Inform your employees about Onfly’s support availability before their trips, so they feel more secure and prepared to handle any setbacks.

1. Evaluate Travel Performance with Advanced Analytics

After each trip, use Onfly’s analytics tools and reports to evaluate the performance of corporate travel. This includes analyzing spending, transportation efficiency, travel preferences, and more. This information helps improve future travel and further optimize the process.Tip: Use performance analytics to adjust travel policies and identify areas where processes can be made more efficient, such as improving the booking process or finding more cost-effective alternatives.

Conclusion

Onfly offers a range of features that make corporate travel management more efficient, cost-effective, and convenient. By following these tips, your company can make the most of the platform’s benefits, ensuring more agile, controlled, and policy-compliant corporate travel, while also providing a smoother experience for your employees.